Quick answer
To choose the right moving company, focus on licensing + insurance, a clear estimate type (binding/non-binding), and written documentation of what’s included. Then compare movers using the checklist below.
If you want faster comparisons, you can request a free quote and review multiple options side-by-side.
Step 1: Confirm the mover is legitimate
Verify licensing (especially for interstate moves)
For long-distance/interstate moves, a mover should be able to provide a USDOT number. Verify it before you sign anything.
- Verify DOT number: DOT number verification
- Learn common fraud patterns: Long distance moving scams to avoid
Confirm insurance coverage (in writing)
Ask what’s covered during:
- loading/unloading
- transit
- storage (if applicable)
Also ask what the claims process looks like and how long it takes.
Step 2: Understand what kind of estimate you’re getting
Moving “quotes” can mean different things. Make sure you know which one you’re receiving:
- Binding estimate: price is locked based on the listed inventory/services.
- Non-binding estimate: price can change (often after final weight/services).
- Not-to-exceed (guaranteed not to exceed): can go down, but won’t go up beyond a cap if the scope doesn’t change.
If you’re still estimating, use the moving cost calculator to get a baseline.
Step 3: Compare quotes using a simple checklist
Use this checklist to compare 2–3 movers quickly:
Quote checklist (copy/paste)
- Company name + USDOT (if interstate) verified
- Estimate type clearly labeled (binding vs non-binding)
- Pickup + delivery windows listed (not just “sometime next week”)
- All fees listed (stairs/elevator/long carry/shuttles/storage)
- Payment terms (deposit amount, credit card vs cash requirements)
- Cancellation/reschedule policy
- Inventory / weight assumptions documented
- Insurance/valuation options included
- Contact details (physical address + phone)
Step 4: Ask these questions before you book
About timing
- What’s the pickup window?
- What’s the delivery window?
- How do delays get handled?
About pricing
- What could increase the price?
- What fees commonly surprise customers?
- What happens if my inventory changes?
About operations
- Are your crews employees or subcontractors?
- Do you provide storage-in-transit?
- What’s your claims process for damaged items?
Step 5: Watch for these red flags (avoid scams)
Major red flags
- Huge upfront deposit, especially cash-only
- No written estimate or vague paperwork
- Refuses an in-home or virtual survey
- No USDOT for an interstate move
- Pressure tactics (“book today or lose your price”)
- Price changes on moving day without clear documentation
If anything feels off, compare alternatives. It’s better to spend an extra hour verifying than to lose days (and money) dealing with a bad mover.
Choosing movers by move type
Local move (same state/city)
Local moves often price by hourly labor + truck + materials. Your key risks are hidden fees and low-quality crews.
Long-distance move (interstate)
Interstate moves usually price by weight/volume + distance + access. The key risks are unclear delivery windows and estimate types.
For long-distance, read: Long distance moving estimate guide
Practical tip: reduce your moving cost without sacrificing quality
Cost usually drops when you:
- declutter early
- avoid peak dates (end of month, weekends)
- pack non-fragile items yourself (if allowed)
- keep elevators/parking reserved (reduces labor time)
Recommended next steps
If you want a fast, accurate quote:
Summary checklist
Pick the mover who is:
- licensed/verified for your move type
- clear about estimate type and fees
- written + transparent about timing and claims
That combination is what prevents “cheap quote → expensive moving day.”
